Liability Policy

1. Payment Policy

For school-hosted events, DHCF may require payment for field usage, umpires, equipment, or league services, depending on the structure of the event.

• A non-refundable deposit may be required to secure matchdays or tournaments.
  
  

• Remaining fees must be submitted before the scheduled event date.
  
  

• Incomplete payment may result in postponement, loss of scheduling priority, or cancellation of the match.
  
  

• Schools or club presidents must ensure that all payments are made through approved school channels or DHCF-approved methods

2. Cancellation & Refund Policy

Because DHCF works with minors, school staff, and multiple campuses, cancellations impact logistics across the league.

• Deposits are non-refundable.
  
  

• Cancellations within 7 days of the match may incur a partial fee due to confirmed umpire, field, and equipment arrangements.
  
  

• DHCF may cancel or reschedule matches due to weather, school directives, safety concerns, or conflicts involving minors.
  
  

• Severe weather or emergencies fall under Force Majeure, allowing for rescheduling rather than refunds.

3. Booking Timeline Expectations

To accommodate school schedules and student availability:

• Schools must request matchdays at least 1–2 weeks in advance.
  
  

• Final rosters (with student names and grade levels) must be submitted 3 days before the match to ensure eligibility verification.
  
  

• Any changes to timing, location, transportation, or player availability must be communicated immediately.
  
  

• Schools must provide a staff sponsor or adult supervisor at every match—no exceptions.
  
  

4. Communication Guidelines

DHCF enforces strict communication policies for the protection of minors.

Schools must:

• Use official emails to contact the DHCF admin—no private DMs between students and organizers.
  
  

• Respond to updates or schedule confirmations within 24–48 hours.
  
  

• Inform parents and guardians about match timing, locations, and transportation details.
  
  

• Report any safety concerns, injuries, misconduct, or violations immediately.
  
  

DHCF will:

• Communicate respectfully, professionally, and transparently with staff sponsors and team representatives.
  
  

• Provide early notice for scheduling changes or weather alerts.
  
  

5. Media, Photos, and Social Content Policy (Minors)

Because students are minors, DHCF follows strict media and privacy guidelines.

• DHCF may take photos or videos of matches for league promotion, but no individual student will be highlighted without  parent/guardian  and student approval
  
  

• DHCF will not tag, name, or personally identify any student without parent/guardian  and student approval
  
  

• DHCF will not share or repost any content submitted by students unless it comes from an  Official  Team Based  Account
  
  

• Any concerns regarding student privacy will be addressed immediately and respectfully.

6. Disclaimer & Boundaries Statement

Because DHCF involves minors, the federation maintains strict boundaries and responsibilities.

• Cricket is a contact sport and involves inherent risks. DHCF is not liable for injuries, accidents, or medical issues that occur during gameplay, warm-ups, or school-approved activities.
  
  

• All players participate at their own risk, and schools are responsible for managing medical information, emergency contacts, and injury protocols.
  
  

• DHCF is not responsible for:
  
  

  • Acts of God or unforeseen circumstances
    
    

  • Unexpected field conditions
    
    

  • Equipment failure not caused by DHCF negligence
    
    

  • Injuries from normal cricket play (ball impact, running collisions, slips, etc.)
    
    

  • Player or spectator actions outside DHCF control
    
    

• DHCF staff and volunteers must follow strict boundaries:
  
  

  • No unsupervised interactions with minors
    
    

  • No transportation of students
    
    

  • No direct communication with minors outside official channels
    
    

  • No collection of personal student information without parent/guardian approval 

7. Student Behavior Expectations

Because DHCF operates across multiple schools, students must:

• Show respect to opponents, umpires, and volunteers
  
  

• Avoid profanity, harassment, or unsafe conduct
  
  

• Report injuries or unsafe conditions immediately
  
  

• Play honestly and uphold DHCF’s sportsmanship standards
  
  

Client Expectations Summary (Schools & Sponsors)

By participating in DHCF, schools agree to:

• Follow all payment, scheduling, and cancellation policies
  
  

• Ensure student safety, medical clearance, and transportation
  
  

• Respect media and privacy guidelines
  
  

• Maintain professional communication
  
  

• Cooperate fully with DHCF rules, scheduling requirements, and safety policies